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Bylaws for the Kentuckiana Beekeepers Association.
The Kentuckiana Beekeepers Association (KBA)
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Article I. Title and Objectives
Section 1. The title of the association shall be The Kentuckiana Beekeepers Association, hereinafter referred to as the KBA.
Section 2. The objectives of the association shall be:
* To further the advancement of scientific and practical apiculture.
* The promotion of legislation and controls to protect and assist beekeeping as an industry and/or hobby in the State of Kentucky, our neighboring states, and the nation as a whole.
* To inform members about honeybees and beekeeping.
* To provide a forum for training in the art of beekeeping, the production of honey and other hive products.
* To inform the public about the importance and contribution of honeybees, to the welfare of all people.
* To encourages others to become members of the KBA
Article II. Articles of Organization
The KBA exists as a non-profit incorporation of its members. Its Ã¢â‚¬Å“Articles of Organization" are comprised of these bylaws, as from time to time amended, and its Articles of Incorporation filed at the Secretary of State office in Frankfort, Kentucky, dated July 23, 1976.
Article III. Basic Policies
Section 1. The KBA shall be nonsectarian and nonpartisan.
Section 2. The name of the association or the names of any members, in their official capacities, shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to the promotion of the objectives of the association.
Section 3. In the event of the dissolution of the KBA, its assets shall be distributed for one or more of the exempt purposes specified in Section 501 (3) of the Internal Revenue Code of 1954 as from time to time amended.
Article IV. Membership and Dues
Section 1. Membership in the KBA shall be made available to any individual who subscribes to its objectives and basic policies, without regard to race, color, creed, or national origin, under such rules and regulations not in conflict with the provisions of these bylaws.
Section 2. Only members of the KBA shall be eligible to participate in the business meetings, or to serve in any of its elective or appointed positions.
Section 3. Spouses of members in good standing shall have one vote in all voting.
Section 4. Each member of the KBA shall pay annual membership fees/dues to cover the period from January 1st to December 31st of current year. These fees/dues will be collected each November of the previous year.
Section 5. The KBA shall, by the majority of those present at any regular meeting, have the power to levy such dues as necessary and to raise such other funds by means agreed to by the membership as deemed necessary to carry on the business of the KBA.
Section 6. A member, after reaching his or her 80th birthday, will receive free membership.
Section 7. A lifetime membership may be granted by majority vote at any regular meeting to a member for outstanding service to the KBA.
Article V. Officers and their Duties
Section 1. Officers
a). The officers of the KBA shall consist of a President, a Vice-President, a Secretary, and a Treasurer. The Secretary and Treasurer positions may be combined into one position if this benefits the KBA.
b). Officers shall be elected annually in the month of November.
c). Officers shall assume their official duties in January following their election in the previous November and shall serve for a term of one year or until their successors are elected.
d). A person shall not be eligible to serve more than two consecutive terms in the same office.
e). Any officer failing to discharge the duties of their office for three consecutive meetings without reasonable excuse (i.e., illness, death in the immediate family, or attending a meeting/function on association business) shall have the office declared vacant by the President and a replacement will be named at the next regular meeting.
f). All officers of the KBA shall serve without pay or compensation.
g). A secret ballot shall be taken when there is more than one person nominated for an office. The President shall select three tellers to tabulate ballots.
Section 2. President
The President shall:
* Preside over all meetings of the KBA and of the Executive Board.
* Perform such other duties as may be prescribed in these bylaws or assigned to him by the KBA or by the Executive Board.
* Co-ordinate the work of the officers and committees of the KBA, in order that the objectives may be promoted.
* Be a member of all committees.
* Represent the KBA in all officially scheduled events with other associations and organizations.
* In the case of an emergency, the President, or appointed delegate, shall convene all available officers for decision-making.
* Attend and vote in the Kentucky State Beekeepers Association meetings held in the spring, summer, and fall or send a designated representative for that purpose.
Section 3. Vice-President
The Vice-President shall:
* Act as an aid to the President
* Perform the duties of the President in the absence or disability of that officer to act.
* Control all material assets of the KBA (i.e., extractor, tapes, A-V materials).
Section 4. Secretary
The Secretary shall:
* Record and distribute the minutes of all KBA regular meetings and Executive Board meetings.
* Create and distribute notices for all KBA meetings, Field Days, and Workshops, including directions to Field Day and Workshop locations.
* Provide the KBA Webmaster with meeting minutes and notifications for posting on the KBA Web site.
* Send meeting, Field Day and Workshop notifications to all members via email or US mail.
* Read previous meeting minutes as old business at each regular meeting.
* Provide all members with a membership list.
* Keep on file the official copy of the bylaws; and in a book provided for that purpose, keep a permanent record of all new bylaws, with article and section, and date of action. At the next meeting, the secretary shall present the amended official copy of the bylaws.
Section 5. Treasurer
* Have custody of all of the funds of the association.
* Control all deposits and withdraws to the KBA bank account.
* Collect and deposit all new membership fees and annual dues.
* Keep a full and accurate account of receipts and expenditures.
* In accordance with the budget adopted by the KBA, shall make disbursements as authorized by the President, Executive Board, or the KBA.
* Present a financial statement at every regular meeting of the KBA and at other times when requested by the Executive Board.
* Maintain such books of accounts and records.
* The Treasurer shall present a bank statement to the Executive Board each month.
Section 6. All Officers shall:
a). Perform the duties prescribed in the parliamentary authority in addition to those outlined in these bylaws and those assigned from time to time.
b). Deliver all official materials to their successors at the December dinner.
c). Convene in December to formalize a budget for the up-coming year.
Article VI. Executive Board
Section 1. The Executive Board shall consist of the officers of the KBA and the chair of standing committees.
Section 2. The duties of the Executive Board shall be:
a). To transact necessary business in the intervals between KBA meetings and such other business as may be referred by the KBA.
b). To create standing and special committees.
c). To approve the plans of work of the standing committees.
d). To present a report at the regular meeting of the KBA.
e). To approve non-routine bills that are non-budgeted items.
Section 3. Regular meetings of the Executive Board shall be held during the year, the time to be fixed by the committee at its first meeting of the year. A simple majority of the Executive Board members shall constitute a quorum. Special meetings of the Executive Board may be called by the President or by a simple majority of the members of the committee.
Article VII. The Election of Officers
Section 1. Nominating Committee
a). There shall be a nominating committee composed of three members, who shall be appointed by the President at the regular meeting in June prior to the election of officers. The committee shall elect a chair.
b). The nominating committee shall nominate eligible persons for each office to be filled and report its nominees at the regular scheduled meeting in November, at which time additional nominations may be made from the floor.
c). Only those persons who have signified their consent to serve, if elected, shall be nominated or elected to such office.
Section 2. Vacancies
A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the Executive Board, notice of such election having been given. In the case of a vacancy in the office of President, the Vice President shall serve the unexpired term and a Vice President shall be elected by the Executive Board to serve the unexpired term.
Section 3. Committees
The President shall appoint all committees and their members, unless otherwise ordered by the KBA.
Section 4. Impeachment
An elective officer may be impeached for infraction for the provisions of the bylaws, at the discretion of the KBA. He or she can be impeached and removed from office by a two-thirds vote of the voting members present at a special meeting called for that purpose.
Article VIII. Meetings
Section 1. At least six (6) regular meetings of the KBA shall be held during the year. Dates of the meetings shall be determined by the Executive Board and announced at the first regular meeting of the year. Fourteen (14) days notice shall be given, if a change in date is necessary.
Section 2. Special meetings of the KBA may be called by the President or by a majority of the Executive Board, seven (7) days notice having been given.
Section 3. All business of the KBA shall be conducted in such a manner that ample time will be left to discuss beekeeping.
Section 4. The election meeting shall be held in November.
Sections 5. Five (5) members shall constitute a quorum for transaction of business in any regular meeting of the KBA.
Article IX. Standing and Special Committees
Section 1. The Executive Board may create such Standing committees, as it may deem necessary, to promote the objectives and carry on the work of the KBA. The term for each chair, shall be for one (1) year, until the election of their successor, or the committee is terminated.
Section 2. The chair of each Standing committee shall present a plan of work to the Executive Board for approval. No committee work shall be undertaken without the consent of the Executive Board.
Article X. Fiscal Year
The fiscal year of the KBA shall begin January 1st and end December 31st.
Article XI. Parliamentary Authority
Roberts Rules of Order - Newly Revised rules shall govern the KBA in all cases in which they are applicable.
Article XII. Amendments
Section 1. These bylaws may be amended at any regular meeting of the KBA by a two-thirds majority vote of the members present and voting, provided that notice of the proposed amendment shall have been given at the previous meeting.
Section 2. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote at a meeting of the association, or by two-thirds vote of the Executive Board. The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment.
Section 3. Upon acceptance, these bylaws supersede all previous bylaws.
Written by J. D. Stucker, Sr.
Adopted and accepted by the Kentuckiana Beekeepers Association, Incorporated this ninth day of January Nineteen and Eighty-one.
Signed by J.D. Stucker, Sr., President, Robert Horn, Vice-President, Jon Norman, Secretary/Treasurer, Frank Rohrer, Board of Directors
Not signed by Kevin Stoelting, Board of Directors and William Sanders, Board of Directors
Last reviewed and revised on January 27, 2006 by Pank Mattingly, Bud Spath, Jim Burks, Troy Simpson, and Betsy Lindsay